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Poland Office Fit Out Cost Guide

Enhance your workspace in Poland with our Office Fit Out Cost Guide 2024. Start your office transformation journey in key cities like Warsaw and Krakow today!

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Poland Guide 2024 Highlights

Cushman & Wakefield’s EMEA Office Fit Out Cost Guide provides an in-depth look at office renovation costs for occupiers throughout Poland. Crafted by our seasoned Project & Development Services (PDS) team, this guide serves as a foundational resource for detailed capital planning and budgeting, catering to a wide range of fit out needs from standard setups to innovative, green office designs.

Explore our specialized guide for Poland, which highlights office fit out costs reflective of the country’s dynamic growth and evolving business environments. Whether planning for a cutting-edge, sustainable office in Warsaw or a collaborative space in Krakow, our guide delivers vital insights into budgeting and market trends.

This year's Office Fit Out Cost Guide features:

  • Critical considerations for outstanding office fit outs, including the implementation of modern technologies, design approaches that foster neurodiversity, effective strategies to re-engage employees, and navigating the current labor market challenges.
  • Comprehensive breakdowns of costs for essential fit out elements, such as architectural trades, advanced millwork, and mechanical systems, providing businesses with the insight needed to manage their financial planning effectively.
  • Average costs for modernizing and reinstating office spaces in prominent Polish cities, serving as an invaluable tool for understanding the financial investment required for office renovation endeavors.

What is an office fit out?

An office fit out is the process of designing and constructing an office space to meet an occupier’s specific needs. This can include everything from furniture and equipment to mechanical and electrical systems. An effective office refit can improve productivity, employee morale, and help create a positive brand image. Whether you are relocating to a new office or looking to refresh your existing space, our guide can help you understand the costs involved in creating your ideal workplace.

Office fit out versus office
refurbishment: what’s the difference?

An office refurbishment is an office refresh project that is often less intensive than an office fit out. It may include changing a layout, completing a renovation, putting in new furniture or replacing flooring. Often, a refurbishment can occur while the office is in use.

What is an office fit out? 
How much does it cost to fit out an office?

What are the benefits
of an office fit out?

A well-designed office fit out can have a significant impact on your business. It can help you attract and retain top talent, improve efficiency, and create a positive work environment. Investing in an office fit out is an investment in the future of your business.


What are the factors
impacting office fit out costs?

Several factors can influence office renovation costs, including:

Size/Type of Office Space

The size and type of space you are fitting out, such as an open plan or traditional office, can greatly impact the cost.

Level of Customization

  • Quality of finishes: The quality of finishes, such as flooring and wall coverings, can significantly impact office renovation costs.
  • Complexity of design: The more complex the design—such as intricate lighting or customized furniture—the higher the cost.
  • Sustainability requirements: Green building standards or sustainability requirements may increase the cost but offer long-term savings in energy usage and maintenance costs for sustainable office fit outs.
  • Mechanical and electrical services: The need for additional mechanical and electrical services, such as air conditioning or data cabling, can increase the overall costs.

Location of the Office

The cost of materials, labor, and regulations can vary greatly by location.

APAC Office Fit Out Cost Guide 
Maximising your budget: understanding typical office fit out costs

Fees, Timelines and Contingencies

  • Project management and professional fees: Professional fees, such as architect and project management fees, can be a significant portion of the total office renovation costs.
  • Timeline and delivery requirements: Tight timelines or delivery requirements can add costs for expedited or overtime labor.
  • Contingencies: Contingency costs are an essential part of any budget to account for unforeseen expenses or changes during the project.

Commercial office fit out costs per square meter

Poland, particularly Warsaw, shows average fit out costs that mirror the nation's dynamic economic growth and diverse business landscape. Medium-quality fit outs in Warsaw average €1,250 per sqm, indicating a market adaptable to both global trends and local business cultures.

We advise consulting with our Project & Development Services experts to customize fit out costs for your specific requirements, ensuring your workspace reflects the innovation and functionality that today's Polish workforce demands. Our Office Fit Out Cost Guide includes a detailed section on fit out costs, from general finishes to electrical and plumbing, tailored to the unique needs of the Polish market.


Looking to delve deeper?

Request a fit out consultation and let our experts tailor solutions for your space.

For a deeper dive into how these insights can be tailored to your unique space, our team is ready to guide you through every step.

Let’s create a workspace that meets today’s needs and anticipates tomorrow's.


Maximizing your budget: understanding typical office fit out costs 

Are you planning an office fit out but don't know where to start with budgeting? It's crucial to have a clear understanding of typical office fit out costs before embarking on any project. From furniture and construction work to professional fees and audio-visual installations, the expenses can add up quickly.

Our comprehensive guide will help you navigate the process and ensure you are making informed decisions. Discover the key factors to consider when calculating your budget and how to optimize your investment. Don't let unexpected costs derail your project. Start planning today and achieve your dream office within your budget.

Average office fit out costs by city 

Poland's office fit out costs illustrate the diversity and adaptability of its market to contemporary working practices and design expectations. As businesses wade through the intricacies of office construction and design, our 2024 Office Fit Out Cost Guide proves to be a crucial asset for informed budgeting and strategic planning.

Warsaw, standing at the confluence of historical depth and economic vitality, exhibits a broad range of fit out costs. Medium-quality fit outs in Warsaw are priced at an average of €1,250 per square meter, signifying the city's dynamic approach to marrying tradition with modern office environments. Reinstatement costs show a similar variability, with medium expenses around €130 per square meter, indicating the costs associated with office space restoration to its initial state.

This variance underscores the importance of expert advice and meticulous planning for office fit out projects in Poland. Businesses are encouraged to consult with Cushman & Wakefield’s Project & Development Services team for tailored recommendations and financial planning services, ensuring project success within the Polish market.

Our Services

Cushman & Wakefield offers a range of services to help you create your ideal office space. We are a trusted partner for occupiers and investors managing their capital expenditure and project delivery across Poland. By providing consistent, trusted client service, we have created an excellent reputation locally, across Poland, and globally. Our experienced team can guide you through the entire fit out process from concept to completion.


Project Development Services

Whether you’re an occupier or investor in real estate, working on a single asset or across an international portfolio, we’re ideally placed to support you with a comprehensive range of Project & Development Services.
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Global Occupier Services

Future-proof your portfolio. Create inspiring on-site experiences. Unlock the potential of your real estate.
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Total Workplace Consulting

Total Workplace brings industry leading thought leadership, strategy and guidance to help clients implement innovative and consistent solutions through the use of tools, technologies and best practices.
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Why Choose Us?

Whether you want more value from your space and a better design, or you’re an investor and your asset needs repair, a refresh or reimagining, Project & Development Services (PDS) is here for you. We know we’ve done our job when the design and construction of the space you occupy works like clockwork, or you’re thrilled by the on-time, on-budget results.

Our team has knowledge in all verticals and specializations, managing projects, programs, and development. We watch out for risk, and our processes and buying power keep costs down for you. We have a broad perspective of the real estate life cycle and align with where you are in your journey, so the result reflects your culture and goals.

Local Team Contact

Our team is here to support you through the fit out process. Contact a regional team lead to learn more about our services and how we can help you create your ideal workspace.

  Get access to our newest report

In this guide we provide you with a comprehensive office fit out cost breakdown.                                          

Download the European Office fit out cost guide External Link

Contact us

To learn more about our services or to request a consultation, please get in touch with us today.               

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